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Business services for faculty, staff and students

Purchasing, travel and reimbursements

Below are guidelines and links for faculty, staff and students to request a purchase, request travel on behalf of the university or to receive a pre-approved reimbursement.

For additional help, please contact [email protected].

The purchase form is used to request purchases from a supplier website or submit a supplier quotation. The form should be filled out as much as possible before routing to the appropriate faculty advisor for approval and the associated faculty administrator for processing. The following will be required before filling out the form:

  1. A supplier quote (if applicable) needs to be attached to the form.
  2. A supplier web address must be provided if the purchase is to be made online.
  3. A chemical review is required for all chemical orders BEFORE submitting the purchase form. To request a chemical review, please fill out the forms on this page.
  4. A software and hardware review is required for all software and hardware orders BEFORE submitting the Purchase Form. Request a software/hardware review.
  5. Fill out the purchase form found at this link. Use a desktop or laptop, as the form doesn’t work well on phone browsers.
  6. After completing the form, click submit. Then assign “participant 2” as your faculty advisor, and assign “participant 3” as the faculty advisor’s administrator when prompted for routing. Their emails are shown in the table below.

The reimbursement form is used to request a reimbursement for items purchased on behalf of the university. The form should be filled out as much as possible before routing to the appropriate faculty advisor for their approval and the associated faculty administrator for processing. Reimbursements should be properly requested within seven to 60 days of the date of purchase per IRS accountable plan rules.

Reimbursement purchases after more than 60 days MUST be processed through the employee’s payroll and will be considered taxable income.

NOTE: The reimbursement threshold is $1,000. Reimbursements over the $1,000 limit should be avoided. A strong justification for any reimbursement over the $1,000 threshold must be indicated on the form.  

Proof of payment must be attached at the same time the form is submitted for faculty advisor approval. Acceptable forms of proof of payment are the following:

  1. a detailed cash receipt.
  2. a detailed credit card receipt showing payment (last four digits of the credit card number).
  3. an email receipt showing payment (last four digits of the credit card number).
  4. food and beverage receipts must be itemized, showing what food and beverages were purchased.
  5. a copy of a bank statement may be included for further proof of payment when payment does not show the last four digits of a credit card number.
  6. For software and hardware reimbursements: A software and hardware review is required for all software and hardware reimbursements BEFORE submitting the reimbursement form. Request a software/hardware review.
  7. The reimbursement form can be found at this link. Fill it out using a desktop or laptop, as the form doesn’t work well on phone browsers.
  8. After completing the form, click submit, assign “participant 2” as your faculty advisor, and assign “participant 3” as the faculty advisor’s administrator when prompted for routing. Their emails are shown below.

The Travel Form MUST be used by all students requesting business travel on behalf of the university.

The Travel Form is used to request authorization to travel for university business BEFORE the start of travel. The form should be filled out as much as possible before routing to the appropriate faculty advisor for their approval and the associated faculty administrator for processing. Completion of the Authorized Driver Program and a justification is required if a rental vehicle is being requested. All travel with an overnight stay needs to be completely approved PRIOR to making any purchases for the trip.

After your travel request has been fully approved in My ASU Trip, you may book and purchase airfare, lodging, rental cars and other business travel through the travel system (Concur), Anthony Travel or another booking platform. If booked on another platform, the traveler must manually enter the flight, hotel and rental car itineraries in Concur so the university may fulfill its duty of care responsibility to ASU travelers. Instructions on manually entering itineraries in Concur can be found in the ASU itinerary guide.

Please contact the faculty advisor’s administration for assistance or please reference the My ASU TRIP Manual (PDF) for assistance with entering a travel request and completing an expense report.

The Travel Form can be found at this link – ECEE Travel Authorization Request Form. Use a desktop or laptop, as the form doesn’t work as well on phone browsers. Contact information for Faculty Advisors and Faculty Administrators for your requests is located at the bottom of this page.

Once the travel form is completed and ready to submit, please enter faculty advisor’s email and the faculty administrator’s email when prompt for routing.

Faculty advisor and administrator contacts

Faculty advisorASURite emailFaculty administratorAdmin email
Aberle, James[email protected]Loren Benally[email protected]
Alkhateeb, Ahmed[email protected]Katarina Jory Miller[email protected]
Allee, David[email protected]Loren Benally[email protected]
Arenz, Christian[email protected]Robina Sayed[email protected]
Ayyanar, Raja[email protected]Loren Benally[email protected]
Bailey, Christopher[email protected]Robina Sayed[email protected]
Bakkaloglu, Bertan[email protected]Talia Medina[email protected]
Barnaby, Hugh[email protected]Michelle Fitch[email protected]
Berisha, Visar[email protected]Cynthia Moayedpardazi[email protected]
Bertoni, Mariana[email protected]Katarina Jory Miller[email protected]
Blain Christen, Jennifer[email protected]Katarina Jory Miller[email protected]
Bliss, Daniel[email protected]Farah Kiaei[email protected]
Celano, Umberto[email protected]Michelle Fitch[email protected]
Chakrabarti, Chaitali[email protected]Farah Kiaei[email protected]
Chakrabarty, Krishnendu[email protected]Loren Benally[email protected]
Chen, Ying-Chen (Daphne)[email protected]Katarina Jory Miller[email protected]
Chhabria, Vidya[email protected]Farah Kiaei[email protected]
Cochran, Douglas[email protected]Cynthia Moayedpardazi[email protected]
Dasarathy, Gautam[email protected]Michelle Fitch[email protected]
Diaz, Rodolfo[email protected]Katarina Jory Miller[email protected]
Fan, Zhaoyang[email protected]Michelle Fitch[email protected]
Fu, Houqiang[email protected]Michelle Fitch[email protected]
Goodnick, Stephen[email protected]Robina Sayed[email protected]
Goryll, Michael[email protected]Sabrina Beck[email protected]
Gu, Jiaqi[email protected]Michelle Fitch[email protected]
Hedman, Kory[email protected]Katarina Jory Miller[email protected]
Hedman, Mojdeh Khorsand[email protected]Michelle Fitch[email protected]
Holbert, Keith[email protected]Sabrina Beck[email protected]
Holman, Zachary[email protected]Sabrina Beck[email protected]
Honsberg, Christiana[email protected]Talia Medina[email protected]
Hwa, Yoon[email protected]Madelyne Toney[email protected]
Hwang, Leslie[email protected]Sabrina Beck[email protected]
Imani, Mohammadreza[email protected]Katarina Jory Miller[email protected]
Jayasuriya, Suren[email protected]Robina Sayed[email protected]
Johnson, Shane[email protected]Sabrina Beck[email protected]
Kalarickal, Nidhin[email protected]Madelyne Toney[email protected]
Kiaei, Sayfe[email protected]Delilah Gonzales[email protected]
King, Richard[email protected]Talia Medina[email protected]
Kitchen, Jennifer[email protected]Madelyne Toney[email protected]
Kosut, Oliver[email protected]Katarina Jory Miller[email protected]
Kozicki, Michael[email protected]Michelle Fitch[email protected]
Lai, Ying-Cheng[email protected]Madelyne Toney[email protected]
Li, Kexin (Kathy)[email protected]Talia Medina[email protected]
LiKamWa, Robert[email protected]Cynthia Moayedpardazi[email protected]
Marinella, Matt[email protected]Madelyne Toney[email protected]
Meldrum, Deidre[email protected]Sabrina Beck[email protected]
Michelusi, Nicolo[email protected]Michelle Fitch[email protected]
Nedich, Angelia[email protected]Talia Medina[email protected]
Nguyen, Duong[email protected]Michelle Fitch[email protected]
Ozev, Sule[email protected]Madelyne Toney[email protected]
Pal, Anamitra[email protected]Loren Benally[email protected]
Papandreou, Antonia[email protected]Katarina Jory Miller[email protected]
Ramapuram Matavalam, Amar[email protected]Talia Medina[email protected]
Ranjram, Mike[email protected]Katarina Jory Miller[email protected]
Reisslein, Martin[email protected]Michelle Fitch[email protected]
Rolston, Nicholas[email protected]Sabrina Beck[email protected]
Sanchez Esqueda, Ivan[email protected]Sabrina Beck[email protected]
Sankar, Lalitha[email protected]Katarina Jory Miller[email protected]
Sanyal, Arindam[email protected]Talia Medina[email protected]
Saraniti, Marco[email protected]Michelle Fitch[email protected]
Si, Jennie[email protected]Madelyne Toney[email protected]
Sinha, Kanu[email protected]Madelyne Toney[email protected]
Skromme, Brian[email protected]Sabrina Beck[email protected]
Spanias, Andreas[email protected]Robina Sayed[email protected]
Tao, Meng[email protected]Farah Kiaei[email protected]
Tepedelenlioglu, Cihan[email protected]Robina Sayed[email protected]
Thornton, Trevor[email protected]Loren Benally[email protected]
Trichopoulos, Georgios[email protected]Talia Medina[email protected]
Tsakalis, Konstantinos[email protected]Katarina Jory Miller[email protected]
Turaga, Pavan[email protected]Cynthia Moayedpardazi[email protected]
Vasileska, Dragica[email protected]Madelyne Toney[email protected]
Vittal, Vijay[email protected]Loren Benally[email protected]
Wang, Chao[email protected]Sabrina Beck[email protected]
Weng, Yang[email protected]Sabrina Beck[email protected]
Wu, Meng[email protected]Loren Benally[email protected]
Yao, Yu[email protected]Michelle Fitch[email protected]
Yu, Hongbin[email protected]Sabrina Beck[email protected]
Zeinolabedinzadeh, Saeed[email protected]Loren Benally[email protected]
Zhang, Jeff[email protected]Michelle Fitch[email protected]
Zhang, Yanchao[email protected]Madelyne Toney[email protected]
Zhang, Yong-Hang[email protected]Talia Medina[email protected]